No, once an award gets updated Deputy will send out an email informing you about the update but you have to update the award in your employees profiles. Salaried staff will still have their Leave timesheets exported to Xero for processing. Where applicable we have added links to other Help resources. If this is proving to be a challenge for you, I recommend that you send your feedback to our Product team by selecting the “Help” menu in Deputy and then selecting “Feature Suggestions”. See Deputy and Xero in action here. For more information, please see pay approval in this document. If you export all your employees to Xero, it will create the rates with the default expense account. Find out more by reading our, “Now, much of the day-to-day running of the business — from scheduling to holiday management to approving timesheets— is done directly from the Deputy app.”, Sarah Aoki, Business Owner, Perfect Cleaning Solutions. Is that correct? Deputy has no control over what shows on the employee’s payslip in Xero. Be aware that doing this will remove the employee from any future rosters. HIGA has different pay rates based on age ie level 5 chef has different pay rates for 18 yo and 20 yo. Export hours to Xero and create invoices for billing clients and contractors. When will you be adding the Black Coal Mining Industry Award to Deputy? If you click on the "Locations" tab at the top and then on "Edit Settings" for the desired location and then in the "Timesheets" section on the left side you can scroll down and turn on the setting "Round start time of time sheet to scheduled if it's earlier" and that will prevent this from happening. Time off in lieu can be accrued and calculated as leave inside Xero. © 2020 Deputy. Is the process for integrating the same if you use Netsuite? This might happen if you have connected those Xero companies to this Deputy account in the past. Myob. a partnership with. For processing pay, we recommend exporting it as a Timesheet from Deputy as exporting it to a payslip won’t store the Timesheet history in Xero. To sync your leave balances from Xero to Deputy, you can do so with one of our additional extensions found here. Deputy doesn't push the new employee with details into Xero, right? Once you've put the name of the employee (same as in Xero) into the employee export code in Deputy in the pay rates section the employee's are mapped in both systems and after that you can change the email address without breaking the mapping. If you're not using the auto sync employees function under locations - how do the leave balances sync between Deputy and Xero? Please reach out to our 24/7 support chat to enquire about this. Being able to easily export timesheets to Xero with just a couple of clicks. I would like to cover off how to prevent the following sync issues we have, whereby (1) work emails overwrite private emails in Xero, because we set up deputy with work emails, however send payslips to private emails, (2) employee start dates overwrite when deputy is set up for them (3) duplicate names are created in Xero, because Deputy names differ from legal names. Easily manage shift workers with streamlined rostering and time tracking. Why does employee leave that is over many days e.g. Can an employee have different pay rates when he/she performs different duties? We have an EBA, can we get that loaded into the Awards library? At this time you can only attach additional documents in Training. - Archive their employee record, then unarchive it. Record accurate timesheets and attendance to make payroll a breeze. If you want Xero to be the source of truth for the pay rates you can use the "Updated Employee > Sync Pay Rates" extension, read more about Xero extensions. You can request in our support chat to wipe out all references to your Xero again and start from the beginning with the correct Xero company and account. 020 3150 1149. How does that work with Deputy & Xero - especially in regards to birthdays? Employee On-boarding. Even though we can't export timesheets for salaried staff, can we still sync leave for when they take annual/sick leave? Empower your health professionals with intuitive scheduling tools. If you are using the Deputy Awards, Timesheets approved on Public Holidays should automatically apply the PH rates. Can employees view each other's pay rates? Create fully costed employee rosters and share instant updates via web or mobile. What reasons would the auto sync in location settings change in Deputy? Can you apply an award to some employees but not others? With regards to the "Auto Sync Employees" button, we are currently using Xero Payroll as the source of truth for our pay rates and because of that our Auto Sync is turned on. You can set the Timesheet Export code for the Employee to the First Name and Last Name in Xero (e.g. You state salaried employees in general do not get exported. During the Xero setup process make sure to choose the correct Xero company.

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